Hardware – Is it time to update or replace?

In Uncategorized by Michael Kierman

Whether it’s workstations, servers or devices, the time will come when that equipment is outdated. Hardware Lifecycle Plans are usually viewed as a pain point by business owners, and it’s tough to determine if the cost of executing outweighs the risk of not upgrading. Let’s discuss some of the signs that it’s time to perform a hardware refresh, and some of the benefits of doing so every few years.



Depending on industry, quality of work can be largely affected by the hardware in place. How often does your staff complain about slow systems or a bad connection? Constant computer crashes can lead to major distractions and a frustrating day-to-day workflow. Ask around the office if you’re not aware and ensure your putting employees in the best place to succeed. The moment hardware begins to hinder productivity, is a clear indicator it’s time to upgrade.

Legacy Systems and Minimum Req’s

One term I hear the techs discuss often is “legacy system”, and it’s basically an outdated method, system or application being used by one of our clients. We hear so many reasons for keeping the legacy system, but the most common is “It works just fine and there is no need to change”. The truth is there will be a time when that program is no longer supported, and the longer you wait, the more that migration will cost.

On the opposite side of the spectrum we have the hardware not catching up to the software. If you have outdated machines, and want to run a new program, odds are the hardware won’t meet the “minimum requirements”. Every day you wait, the learning curve for your employees increases.  When the manufacturers / developers stop supporting the system, maybe it’s time you do as well.

Repair vs Replace

The first red flag is when the machine starts to breakdown and parts start to go bad. The next is when you begin researching the cost of that replacement part, and you notice it is rising in price due to lack of production. Then, you’ll start to realize the parts aren’t on market anymore. Often when this is the case, it is less expensive to replace the equipment than it is to repair.


One clear benefit to a hardware refresh is security. The newer the equipment, the less time the bad guys have had to find vulnerabilities. Streamlining processes and structure in your equipment will help protect your organization. Another is downtime – or the lack there of. Any time your employees are not being productive is wasted time, and that’s exactly what downtime is, inefficient. The newer the system, the less bugs, and eliminating downtime while lowering the operating expenses is crucial.